No matter if you use a content management system or a file transfer protocol, it’s important to ensure that the files uploaded by your users are safe. Open uploads to files that are not restricted can be a target for malicious actors and could expose your customers to data security breaches. In general, you’ll need to save uploaded files in designated storage locations on your database, server, or cloud storage service and return the file or provide a link to it to the user. You may also want to store any additional data from forms submitted with the file for later review.

You’ll need an option to safeguard the files you upload to your business. The solution you choose should check the content against a list of known types of harmful files, and scan for viruses. It is essential that the software you choose to use is in compliance with any laws that apply to your industry and the country you are in. If you’re in the healthcare field the solution you choose to use should be HIPAA-compliant. If you deal with EU citizens, your solution should be GDPR-compliant.

For a lot of companies, a significant portion of their business is working with documents that are physical and need to be converted into digital versions. This could be scanned images, old paper contracts or documents that are typed and need to be uploaded for storage or collaboration. It’s also essential to allow people at remote locations to share these documents. This is usually done by scanning the document data room benefits for lawyers and converting it to digital format. Then it’s shared online with anyone who has a need for it.